Posted on March 12th, 2024
JOB DESCRIPTION
Located in beautiful Northern California, Adventist Health Clear Lake has been a leading healthcare provider in Lake County since 1968. We are comprised of a 25-bed critical access hospital and provide primary and specialty care services at clinics throughout the area to best serve our community. Lake County is home to Clear Lake, California's largest natural freshwater lake, surrounded by charming small towns, beautiful mountains, vineyards and orchards. This area is perfect for outdoor enthusiasts, with some of the best bass fishing, rural trails for hiking and biking, all the while being only two hours from the San Francisco Bay Area, Sacramento Valley or Pacific Coast.
Job Summary:
Acts as liaison between organization administration and the medical staff. Processes initial medical staff applications for presentation and approval. Manages medical staff committees and supports medical staff leadership. Coordinates small program(s) with limited budget/impact.
Job Requirements:
Education and Work Experience:
- High School Education/GED or equivalent: Preferred
- Associate's/Technical Degree or equivalent combination of education/related experience: Preferred
- Five years' experience with increased responsibility in a medical staff services department or other related setting: Preferred
Licenses/Certifications:
- Certified Professional in Medical Services Management (CPMSM) by the National Association Medical Staff Services (NAMSS) or Certified Provider Credentialing Specialist (CPCS): Required
- Certified Professional Medical Services Management (CPMSM) or Certified Provider Credentialing Specialist (CPCS): Required
Essential Functions:
- Maintains a positive relationship with medical staff leadership, representing administrative issues successfully to influence collaboration between physicians and leadership. Maintains strict confidentiality in all matters pertaining to the medical staff.
- Assumes responsibility for meeting management (agenda preparation, minutes, meeting follow-up, etc.) for assigned medical staff departments and committee functions.
- Engages in credentialing functions for medical and allied health staff, which may include: appointment, reappointment, privileging, ongoing professional practice evaluation, focused professional practice evaluations/proctoring, and provisional review to ensure compliance with medical staff bylaws, rules and regulations, state and federal requirements and accreditation standards. Interfaces with various departments and physicians to provide and interpret relevant data enabling identification of any practitioners who may not meet the standards of care for the community.
- Maintains current knowledge of medical staff bylaws, rules and regulations, hospital policies related to medical staff and regulatory agency requirements.
- Maintains medical staff database and official rosters and call schedules. Maintains medical staff documents, policies and procedures in such a way as to comply with regulatory requirements. Manages medical staff dues & fees.
- Performs other job-related duties as assigned.
Organizational Requirements:
Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations, including, but not limited to, measles, mumps, flu (based on the seasonal availability of the flu vaccine typically during October-March each year), COVID-19 vaccine (required in CA, HI and OR) etc., as a condition of employment, and annually thereafter. Medical and religious exemptions may apply.
ABOUT US
Adventist Health is a faith-based, nonprofit, integrated health system serving more than 90 communities on the West Coast and Hawaii with over 400 sites of care, including 26 acute care facilities, clinics, home care, and hospice agencies in both rural and urban communities. Our compassionate and talented team of 37,000 includes employees, physicians and volunteers driven in pursuit of one mission: living God's love by inspiring health, wholeness and hope.
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JOB INFO
- Job Identification21084
- Job CategoryCoordinator
- Posting Date03/12/2024
- Locations 15630 18th Avenue, Clearlake, CA, 95422, US
- Pay RangeThe estimated base pay for this position is $24.76 to $37.11. Additional individual compensation may be available for this role through years of experience, differentials, extra shift incentives, bonuses, etc. Base pay is only a portion of the total rewards package, and a comprehensive benefits program is available for qualifying positions. Please contact our Talent Acquisition team for more information.
- Hiring DepartmentMedical Staff
- Shift Length8 Hours
Posted on January 31st, 2024
Job Description
The Medical Staff Coordinator provides support to the organized Medical Staff via meeting management, practitioner credentialing and re-credentialing.
Essential Duties:
- Meeting Management Schedule meetings by booking rooms, ordering refreshments and room set up as needed. Send meeting notices at least 7 days prior to regularly scheduled meetings. Prepare Draft paper and electronic agenda and electronic meeting book. Collect back up documents for inclusion in electronic meeting book. Release Agenda and electronic meeting packet to the chair / chief prior to the meeting. Take and prepare minutes for each meeting. Minutes and action items to be completed prior to each Medical Executive Committee meeting. Complete follow up memos and inquires and other actions with 14 days of meeting. Prepare and distributes monthly meeting calendar, processed per policy New attending staff are badged courteously
- Expirables Management Responsible for managing the expiring document process prior to updating the provider database. Verifies current license, malpractice insurance, DEA certification and other applicable certifications. Contact practitioner prior to expiration of documents, notifies department coordinators/administrators and/or facilities of impending expirations. Process includes accurate data entry and image scanning.
- Credentialing Management of IDPC and/or Integrated Credentials Committee meetings - performed per “Meeting Management” standards above Processes initial credentialing and reappointment applications, reviews for completeness, verifies information through appropriate resources, monitors expirables and processes the applications through the necessary Medical Staff committees in a timely manner and as defined in Credentialing Policies and the Medical Staff Bylaws. Maintains paper credentials files and physician databases to insure information contained is accurate and current, and coordinates follow-up files to appropriate committees. Notification to new applicants of initial appointment including appointment letters, proctoring requirements, ID number, ID badge etc. Maintains on-going tickler system for reappointment of staff members per the time schedule established by the Medical Staff bylaws, identifies staff members seven months prior to the expiration their term of appointment, and sends reappointment packages
- Processes reappointment/recredentialing applications including gathering OPPE and other quality data, verification of all required elements in accordance with Credentialing Policies and Medical Staff Bylaws, Rules and Regulations and submitting to Department Chairs/Chief and committees for review. Processes New / revised privilege requests within one week of receipt to including supporting documentation of training and/or experience and necessary review and approvals. Responsible for obtaining approval signatures on applications and delineation of privileges forms, notification of applicants and/or member of credentialing decisions via Governing Board letters and filing completed packets. Proctoring reports are recorded in database when requisite number have been completed in accordance with Proctoring policy, prepares report for review and approval by Chair/Chief and committees.
- Temporary privileges for applicants as well as non-staff providers are processed per Temporary Privileges policy including maintaining the Temporary Privileges log. Participates in facility/credentialing preparation for site visits and licensing/accreditation surveys participates in facility/credentialing preparation for site visits and licensing/accreditation surveys. Ensures maximum confidentiality, accuracy, security, and appropriate access of all data and records, and provides maximum protection from discoverability of all information controlled.
- Graduate Medical Education / Resident and Student Services Residents and medical students are registered upon presentation as needed to assist Office of Academic Affairs.
- Health Sciences Library Books and journals are maintained per policy Library appearance is maintained in a neat and orderly fashion
- Performs other duties as assigned.
Required Qualifications:
- High school or equivalent
- Knowledge of Joint Commission standards, Title 22, and CMS regulations pertaining to the organized medical staff.
- Knowledge of medical staff principles, practices, quality assessment, performance improvement functions, and legal concepts related to the organized medical staff.
- Organization/time management skills.
- Excellent skills in use of personal computer software programs including but not limited to MS Word, PowerPoint, and Excel.
- Excellent communication skills both oral and written.
Preferred Qualifications:
- Associate's degree in related field Or
- Bachelor's degree in related field
- 10 years Experience as a medical staff services professional.
- Medical Staff Services Certification Valid CPCS or CPMSM by the National Association of Medical Staff Services (or equivalent five years experience as medical staff professional).
Required Licenses/Certifications:
- Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)
Link to apply:
https://usc.wd5.myworkdayjobs.com/ExternalUSCCareers/job/Glendale-CA/Medical-Staff-Coordinator---Office-of-Integrated-Credentialing---Full-Time-8-Hour-Days--Non-Exempt---Non-Union-_REQ20140198-1
Contact:
Virginia Miller
Recruitment Specialist
Virginia.miller@med.usc.edu
323-649-0500
