Medical Staff Manager, St. Rose Hospital, Hayward, CA

Posted on November 8th, 2018

Duties:  Under general supervision coordinates all internal and external activities of the Medical Staff and acts as a liaison between Medical Staff and Administration.

• Assists Medical Staff Officers, departments and committees in the pursuit of their responsibilities as defined in the Medical Staff Bylaws, and rules/regulations
• Maintains primary responsibilities for the direction and coordination of all medical staff support services, monitoring functions, credentialing, recredentialing, and medial education
• Coordinates and maintains Medical Staff bank accounts; bills and collects dues; makes deposits; balance checkbook; pays staff bills; prepares monthly and quarterly reports for Staff Treasurer
• Maintains knowledge of new and changing accreditation, licensing, and educational requirements and assists in their implementation
• Coordinates, arranges, and staffs medical staff department and committee meetings
• Assists legal counsel
• Assumes responsibility and accountability as Custodian of Records for all files, minutes, reports, etc., relative to the activity of the Medical Staff
• Composes and distributes monthly Medical Staff Newsletter
• Supervises Administrative Secretary and Administrative/Credentials Secretary
• Attends Medical Staff department and committee meetings.  Records and transcribes meeting minutes and performs follow-up as required
• Attends Medical Staff department and committee meetings.  Records and transcribes meeting minutes and performs follow-up as required

Expierence/Requirements:

• Certified Provider Credentialing Specialist (CPCS) required.
• CPMSM Certification required or must obtain within 6 months of eligibility.
• AA degree preferred.
• Previous experience as Medical Staff Coordinator or Manager preferred.
• Minimum five years experience in Medical Staff Office setting preferred.

Please apply online at:

If you have any questions please contact St. Rose HR at (510)264-4288, thank you.

Medical Staff Coordinator, St. Rose Hospital, Hayward, CA

Posted on November 8th, 2018

Duties: Ability to function in a demanding environment by navigating multiple projects simultaneously, and effectively supporting a busy Medical Staff Office.  Under general supervision is responsible for providing secretarial and credentialing support to the Medical Staff of St. Rose Hospital.  Assist the Medical Staff Manager with all medical staff requirements and maintains records and systems that result in efficient program operation.  Supports the medical/dental/allied health credentialing process, including the processing of new applications, requests for temporary privileges, and biennial reappointments.

• Assumes operations of the office, acts as liaison to VP of Medical Affairs and support to peers, hospital employees, medical staff and other
• Assist persons having business with Medical Staff Office, handling inquiries and providing information appropriate to job description and directs other inquiries to appropriate personnel
• Serves as a Medstaff software supervisor
• Maintains the credentialing database ensuring accuracy and completeness of data for entire medical and allied health professional staff
• Supports the medical staff/dental/allied health credentialing and re-credentialing and privilege delineation activities in accordance with medical staff policies, bylaws and rules and regulations to assure compliance
• Prepares medical staff pre-application and application packets for mailing upon request and assures applicants understanding of the application process.  Maintains a current log of applications.  Prepares, coordinates and mails verification of information queries per established policies and procedures for applications and reappointment applications
• Coordinates the Credentials Committee meeting, records minutes, and processes all follow up work and its associated documents/documentation
• Maintains the proctoring program
• Annually, prepares dues billing statements and PPD forms, mails and tracks returns and handling according to procedure
• Performs all other duties as assigned or required

Requirements:

• Certified Provider Credentialing Specialist preferred.
• AA degree preferred
• Medical terminology preferred
• Minimum three years secretarial, medical staff office and credentialing experience preferred
• Acute care experience preferred

Please apply online at:

If you have any questions please contact St. Rose HR at (510)264-4288, thank you.

Program Coordinator – GME, West Anaheim Medical Center, Anaheim, CA

Posted on November 8th, 2018

JOB SUMMARY: With oversight and direction from the Program Director/Designee, the Program Coordinator is responsible for the operational and financial management of the residency training program. The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment. The Program Coordinator will continually assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations.

EDUCATION, EXPERIENCE, TRAINING

1. Associates degree preferred or equivalent education/experience.

2. Minimum of 1 year of office administration experience, preferably in a healthcare and/or education setting.

3. Excellent written and verbal communication skills.

4. Ability to organize information

5. Ability to handle sensitive information with absolute confidentiality.

6. Working knowledge of software applications including Microsoft Word, Excel and PowerPoint.

7. Must be proficient in Microsoft Office: Word, Excel, Powerpoint.

8. Ability to make decisions independently or to escalate issues as needed.
   

 **Knowledge of Graduate Medical Education Program highly preferred *****

Applicants can apply at: https://www.westanaheimmedctr.com/Careers.aspx

Medical Staff Coordinator ll, La Palma Intercommunity Hospital, La Palma, CA

Posted on October 29th, 2018

Ability to function in a demanding environment by navigating multiple projects simultaneously, and effectively supporting a busy Medical Staff Office. Responsible for assigned Medical Staff Departments as assigned by Director/Manager. Facilitates all aspects of credentialing, including applications, reappointments, proctoring and competencies. Interfaces with physicians and hospital management staff in a positive and professional manner
 
Requirements:
 
1. Associates degree preferred or equivalent education/experience.
2. Certified Provider Credentialing Specialist (CPCS) and/or CPMSM required
3. Minimum of 3 years experience Medical Staff Services Department and/or acute care hospital experience required.
4. Must have strong computer, communication, and writing skills.
5. Must be proficient in Microsoft Office: Word, Excel, and PowerPoint.
6. Must exhibit a positive attitude and willingness to learn.
7. Knowledge of medical terminology and medical staff services and/or acute care hospital experience, preferred.
 

Apply on line: https://www.lapalmaintercommunityhospital.com/Careers.aspx

Residency Training Program Manager, San Joaquin General Hospital, French Camp, CA

Posted on October 24th, 2018

San Joaquin General Hospital is seeking a Residency Training Program Manager to join the Hospital’s management team. This position plays a key role in the success of our residency training programs including Family Medicine, Internal Medicine and Surgery.

The ideal candidate will possess experience managing a physician residency program and must be able to successfully plan, organize, and direct administrative activities for the graduate medical education residency training programs sponsored by SJGH.   

San Joaquin General Hospital’s graduate medical education is one of the most prestigious programs in Northern California. Our training programs have successfully served California, and the nation with accomplished medical professionals. Our GME programs are built around strong research and clinical education components. We are an affiliate of U.C. Davis School of Medicine. San Joaquin County is situated in the hub of Northern California’s world-leading medical research university hospitals. Our unique location, near the Silicon Valley, enables us to integrate the best technology with medical education and patient care.

MINIMUM QUALIFICATIONS 
EITHER PATTERN I 
Education: Completion of 60 semester (or equivalent quarter) units from an accredited college or university, including at least 30 units in health care administration, business administration, public administration, health science, social science, behavioral science, or a related field. 
Experience: Five years performing professional program management and analytical work in a healthcare environment, including experience with program planning, budgeting, operations, and administrative compliance. One year of supervisory experience is required, either included in this program/analytical experience or in a separate job capacity. 
Substitutions: 1) Possession of a bachelor’s degree in health care administration, business administration, public administration, health science, social science, behavioral science, or a related field may substitute for two years of the above-required experience; OR 2) Possession of a master’s degree in health care administration, business administration, public administration, health science, social or behavioral science, or a related field may substitute for three years of the above-required, non-supervisory experience.

OR PATTERN II 
Education: Completion of 60 semester (or equivalent quarter) units from an accredited college or university, including at least 30 units in health care administration, business administration, public administration, health science, social science, behavioral science, or a related field. 
Experience: Six years coordinating and implementing technical administrative activities for a medical residency training program, including substantial responsibility for the program’s compliance with ACGME accreditation and administrative requirements. One year of supervisory experience is required, either included in this medical residency program experience or in a separate 
job capacity. 
Substitutions: 1) Possession of a bachelor’s degree in health care administration, business administration, public administration, health science, social science, behavioral science, or a related field may substitute for two years of the above-required experience; OR 2) Possession of a master’s degree in health care administration, business administration, public administration, health science, social or behavioral science, or a related field may substitute for three years of the above-required, non-supervisory experience; AND/OR 3) Possession of a valid certificate as a residency training pro-gram coordinator from the Training Administrators of Graduate Medical Education (TAGME) may substitute for one year of the above-required non-supervisory experience.

Note:   In order to assess your qualifications, completion of the supplemental questions during the online application process is required.

Medical Staff Coordinator, Rideout Health, Marysville, CA

Posted on October 10th, 2018

POSITION NUMBER:    050275

RESPONSIBLE TO:    Director of Medical Staff Services

RESPONSIBLE FOR:    Medical Staff Services responsibilities as assigned

EXEMPTION STATUS:    This position is non-exempt 

KNOWLEDGE:    Minimum high school or GED equivalent education required.

SKILLS:

• Knowledge of medical credentialing and privileging procedures and standards.
• Knowledge of related accreditation and certification requirements.
• Ability to communicate effectively, both orally and in writing.
• Ability to analyze, interpret and draw inferences from research findings and prepare reports.
• Working knowledge of clinical and/or hospital operations and procedures.
• Informational research skills.
• Ability to use independent judgment to manage and impart confidential information.
• Database management skills including querying, reporting and document generation.                           

EXPERIENCE:    

• Possess experience in physician and allied health credentialing.
• Possess a working knowledge of ECHO credentialing software; strong computer skills.
• Successfully performs administrative responsibilities assigned to this position. 
• A minimum 3-5 years of experience in the field of  Medical Staff Services.

LICENSE:    CPCS certification preferred.

DEFINITION:

Provides support for all assigned administrative functions and duties related to Medical Staff Services.   

RESPONSIBILITIES:

1.    Performs supportive functions and related duties for the Medical Staff Office as assigned; fulfills all aspects of credentialing and privileging processes independently.
2.    Accepts, analyzes and processes initial applications and reapplications, medical and allied health staff electronically and manually.
3.    Processes requests for appointment/reappointment/reappraisal, temporary privileges, modification of privileges, change in status and advancements according to established procedure.
4.    Prepares applications/reapplications for committee review.
5.    Completes primary source verification and initiates any follow-up correspondence within specified time lines, queries online verifications.
6.    Utilizes knowledge of medical staff bylaws, rules and regulations, national standards and regulatory requirements to assure application qualifications for membership and privileges at Rideout Hospital.
7.    Completes necessary contacts toward completed applications/reapplications.
8.    Maintains and updates electronic credentialing documents, updates and maintains an adequate inventory of hard copy application/reapplication packets; personalizes, mails and records receipt of applications/reapplications.
9.    Completes primary source verifications and initiates any follow-up correspondence within specified time limits, queries such entities as the NPDB, Medical Board of CA, DEA, OIG, EPLS, background checks.
10.    Communicates suspect or adverse information to Director and medical staff leadership when variances are identified.
11.    Prompts and coordinates transmission of practitioner activity data and peer review information.
12.    Prepares credentialing summaries, review forms and credentials files for review, prompts department chair review schedules applicant interviews as needed.
13.    Prepares applications for Interdisciplinary Practice Committee and Credentials Committee.
14.    Ensures that the applications/reapplications are properly endorsed.
15.    Prepares status reports as requested.
16.    Maintains efficient logs and tickler systems to prompt timely processing of temporary privileges, applications and advancement processes.
17.    Communicates suspect or adverse information, confers with medical staff leadership when variances are identified. 
18.    Prepares and disseminates letters to applicants announcing board actions.
19.    Provides administrative support for committee and department meetings as assigned.
20.    Provides administrative support for preparing and distributing agendas, minutes and follow-up materials associated with the department/committee meetings as assigned.
21.    Coordinates room reservations, setup including catering and audiovisual equipment as requested as assigned.
22.    Assembles and distributes meeting materials as assigned.
23.    Possesses the ability to accurately records attendances, business and actions, prepares minutes per established timelines as assigned.
24.    Relays actions and/or instruction to appropriate personnel as assigned.
25.    Initiates follow-up as directed by committee or department action as assigned.
26.    Maintains minutes and attendance records as assigned.
27.    Maintains accuracy and integrity of credentials files, Filing systems and databases.
28.    Performs general office functions (reception, phones, office coverage, supplies, correspondence and other tasks) as assigned.
29.    Pickup and distribute incoming and outgoing mail on a daily basis.
30.    Provides assistance and administrative support to Director and medical staff leaders as needed.
31.    Assists with orderly upkeep and continuous improvement of Medical Staff Service Operations.
32.    Assists with assessment of supplies inventory, prepared acknowledgments as requested, prepares compliance reports as requested.
33.    Receives and welcomes guest to office, provides assistance with their needs and requests.
34.    Provides assistance and administrative support to Director and medical staff leaders as needed.
35.    Assists with the development/efficiency of office procedure.
36.    Assures that on-call schedules are completed in a timely manner and revised when indicated when requested.
37.    Prepares drafts, distributes and revises monthly on-call schedules when requested.
38.    Contacts physicians and medical staff leaders to fill open date when requested.
39.    Maintains documentation and records of on-call participation when requested.

PERSONAL RESPONSIBILITIES:

1.    Maintains personal responsibility in awareness of federal, state, legal and accrediting regulations.
2.    Knows and upholds hospital and departmental policies.
3.    Contributes to the time management of the department by being punctual to work and prepared to work according to the department and hospital standards.
4.    Appropriate usage of sick leave per hospital policy.
5.    Uses good body mechanics in performing assigned duties and reports injuries in a timely manner.
6.    Promotes a professional image by adhering to established Dress and Grooming Polices of the hospital and the Department.
7.    Maintains confidentiality of all departmental and hospital information according to established procedures.
8.    Maximizes job potential by attending all mandatory education and in-service programs as indicated by attendance records, CEU’s and completes all read and sign information in a timely manner.
9.    Demonstrates an ability to set appropriate priorities, functions in an organized and time conscious manner.
10.    Maintain license and/or certification, specific to their profession.

INTERPERSONAL RESPONSIBILITIES:

1.    Recognizes when others are in need of assistance and consistently offers help when own workload permits or finds someone who can.
2.    Interacts in a courteous, positive and professional manner with co-workers, medical staff, patients and visitors to effectively coordinate departmental activities for overall hospital function.
3.    Informs supervisor of activities and changes that affect the operations of the department.
4.    Attentive to others points of view, recognize that their concerns are real and demonstrate capability to encourage two-way communication.
5.    Demonstrates willingness to provide the highest quality service appropriate based on the concept, philosophy and goals and improving organizational performance of the Fremont-Rideout Health Group.

Apply to: www.frhg.org

Medical Staff Services Specialist, Mission Hospital, Mission Viejo, CA

Posted on September 21st, 2018

About Greeley
The Greeley Company is a highly regarded professional services organization with a 30-year history of partnering with hospitals and healthcare organizations nationwide, offering physicians and hospital leaders consulting and other services to solve various administrative challenges allowing them to continue delivering high-quality, cost-effective patient care. 

Local Details
This position is located at Mission Hospital in Mission Viejo, California.  It is designed for the medical staff professional interested in growth...growth as an individual professional, growth within the Greeley Company, growth in experience, knowledge base and in position.  Join us on this incredible journey and let’s create stunning success together!  Mission Hospital is a Joint Commission accredited, full-service acute care hospital with 523 licensed beds and serves the needs of the south county adult and pediatric communities as a verified Regional Level II Trauma Center, inpatient mental health provider and designated Stroke Receiving Center.  CHOC Children’s at Mission is a separately licensed hospital within the hospital.

Job Summary
Under the direction of the Director or Manager of Medical Staff Services, coordinates internal and external activities of the Medical Staff including medical staff meeting management, proctoring and specialty specific privileges and monitoring. This position Assists Medical Staff Officers, departments and committees in the pursuit of their responsibilities as defined in the Medical Staff Bylaws, and Rules/Regulations.

Responsibilities and Duties
Manages the functions required to comply with external accreditation standards, state laws and Centers for Medicare and Medicaid Services Conditions of Participation. The Medical Staff Services Specialist is expected to be able to perform all meeting management and follow-up as assigned. This position assists the Director in developing reports for meetings, including the credentials report for presentation to the Credentials Committee, Medical Executive Committee and Board of Directors.

Requirements

• Proficiency with medical terminology required
• Knowledge of federal and state regulatory requirements and accreditation standards (i.e., TJC, DHS, CMS, and Title 22)
• Knowledge and experience with meeting management responsibilities and activities as it relates to the Medical Staff Services Department (MSSD)
• Excellent oral, written and interpersonal skills
• Strong organizational, analytical and problem solving skills
• The ability to function independently with minimal direct supervision
• Proficiency with Microsoft Office Products (Word, Excel, PowerPoint)
• Ability to adapt to changing schedules, deadlines and demands, and a heavy workload.

 
Location
27700 Medical Center Road, Mission Viejo, CA 92691
 
Hours
Full-time position 
 
Greeley is an equal opportunity employer; M/F/D/V is encouraged to apply.

Apply To: humanresources@greeley.com